Jobs

ACCOUNTING MANAGER

Class Title: ACCOUNTING MANAGER
Bargaining Unit: Use for all Job Titles
Class Code: 075244
Education and Experience: Graduation from an accredited college or university with a bachelor’s degree in accounting and experience equivalent to five or more years of full-time professional accounting or auditing work.
 
OR
 
Education and Experience: Graduation from an accredited college or university with a bachelor’s degree including thirty-six quarter hours in accounting and experience equivalent to five or more years of full-time professional accounting or auditing work.
 
Substitution of Graduate Education for Experience: Graduate coursework credit received from an accredited college or university in accounting may substitute for the required experience on a month for month basis to a maximum of one year (e.g., 36 graduate quarter hours in the above listed field may substitute for one year of the required experience).
 
OR
 
Designated as a Certified Public Accountant (CPA) and experience equivalent to three years of full-time professional accounting or auditing work
 
Note: A transcript is required for a proper evaluation for this class.

Other Requirements: Necessary Special Qualifications: None.

Examination Method: Education and Experience, 100%, for Preferred Service positions.
Job Overview:

Summary: Under general supervision, is responsible for professional supervisory accounting work of considerable difficulty; or is assigned to complex accounting projects; and performs related work as required.
Distinguishing Features: This is the second supervisory and highest class in the accounting sub-series. An employee in this class supervises personnel, including Accountant’s 3, in executing assignments such as: acting as assistant director of fiscal services in a large and complex central departmental financial operation, in acting as chief of a major section or constellation of accounting and related functions in central accounting and financial operations in a department with the most complex of accounting and financial operations, and in acting as chief of accounting for the largest and most complex of field program operations. Certain project assignments with no supervision of staff may be included in the class when the work to be performed is of considerable scope and complexity.  This class differs from those in the Fiscal Director sub- series in that incumbents of the latter have duties of greater scope and managerial responsibility.

Work Activities:

Provide Consultation and Advice to Others:
  1. Serves as a subject matter expert on accounting policies, procedures, and systems for internal and external business partners.
Processing Information:
  1. Processes high-risk, high-volume, and/or complex transactions to ensure accurate entry.
  2. Performs the most complex and important reconciliations of general ledger accounts against transaction queries, researched information, information provided by outside vendors, and individual transactions in electronic databases.
  3. Prepares the most complex and important financial activity reports for use by internal and external customers.
  4. Prepares adjusting entries to reflect modified accrual or full accrual reporting in preparation of year end financial statements.
  5. Updates and maintains project and grant documentation in electronic database to ensure proper account tracking, federal reporting, and timely submission.
  6. Processes and submits high-dollar wire-transfers to approving agency based on departmental policies and procedures to ensure accuracy.
  7. Processes the most complex and important accounts payable transactions in electronic databases to pay internal and external customers accurately.
  8. Sets rates to internal customers for services rendered.
  9. Submits updated project and grant documentation to approving agency as required to ensure timely approval and processing.
  10. Processes the most complex and important accounts receivable transactions in electronic databases to record revenue from internal and external customers.
  11. Bills external customers for fees and insurance premiums according to contracts and federal, state, and departmental rules and regulations.
  12. Bills internal customers for services rendered according to set rates using inter-departmental journal entries.
Monitor Processes, Materials, or Surroundings:
  1. Monitors bills and laws to determine financial impact on programs and grants, impact on internal policies and procedures, and to prepare budget modifications.
  2. Monitors federal and third party, grant and program funds to ensure accurate fund results.
  3. Monitors reported expenditures of sub-recipients grant funds and other program funds for allowable and accurate reporting.
  4. Monitors revenue collections to determine congruence with assigned budget.
  5. Monitors department budget status to determine availability of funds and discrepancies.
  6. Monitors assigned subordinate performance to accurately inform evaluation results.
Estimating the Quantifiable Characteristics of Products, Events, or Information:
  1. Completes risk assessments to determine appropriateness and function of internal financial controls.
  2. Assists assigned supervisor with developing budget projections, workload requirements, and temporary and permanent staffing needs.
  3. Estimates charges to other agencies for services provided to set rates.
Analyzing Data or Information:
  1. Analyzes the most complex and important general ledger transactions to ensure and verify the accurate recording and/or application of funds.
  2. Analyzes the most complex and important issues identified by assigned subordinates to determine appropriate actions necessary.
  3. Analyzes account documentation submitted by external customers to determine accurate and appropriate expenditures.
Interpreting the Meaning of Information for Others:
  1. Interprets federal and state laws, rules, and regulations for internal and external customers to facilitate compliance.
  2. Interprets financial reports for non accounting personnel in response to the most complex and important questions.
  3. Interprets departmental rules and regulations for assigned subordinates and external customers to explain program parameters.
Resolving Conflicts and Negotiating with Others:
  1. Resolves interpersonal conflicts between assigned subordinates to enhance teambuilding and generate a positive working environment.
  2. Resolves issues with external customers related to the most complex and important financial transactions and customer service complaints for assigned subordinates.
  3. Resolves conflicts between assigned work teams to promote a healthy work environment.
Monitoring and Controlling Resources:
  1. Monitors grant expenditures, contracts, special funds and collections to ensure compliance with federal and state laws, rules, and regulations.
  2. Prepares departmental budget modification recommendations for submission to approving authority.
  3. Monitors direct and indirect cost expenditures against departmental budget.
Staffing Organizational Units:
  1. Makes recommendations to supervisor regarding assigned subordinate retention, reallocation, and/or termination.
  2. Interviews candidates for vacant assigned positions to develop hiring recommendations.
Making Decisions and Solving Problems:
  1. Determines whether or not assigned subordinates will be discharged based on guidance from the Department of Human Resources.
  2. Reviews and approves high-risk, high-volume, and/or complex transactions to ensure accurate entry.
  3. Determines whether or not candidates will be hired for vacant positions based on interviews and input from assigned subordinates.
  4. Reviews and approves reconciliations of general ledger accounts against transaction queries, researched information, information provided by outside vendors, and individual transactions in electronic databases.
  5. Reviews account postings in electronic databases to ensure that they follow appropriate accounting policies and procedures.
  6. Solves the most complex and important problems related to customer billing based on reporting and research.
  7. Reviews and approves updated account postings in electronic databases.
  8. Reviews and approves the billing of external customers for fees and insurance premiums according to contracts and federal, state, and departmental rules and regulations.
  9. Reviews and approves corrections to unusual account balances in electronic database based on results of research.
  10. Reviews and approves rates to internal customers for services rendered.
  11. Reviews and approves financial activity reports for use by internal and external customers.
  12. Reviews and approves accounts payable transactions in electronic databases to pay internal and external customers accurately.
  13. Reviews and approves journals, vouchers, purchase orders and requisitions, and accounts receivable deposits entered by co-workers to ensure accuracy.
  14. Reviews and approves accounting journal entries in electronic database to record financial transactions.
  15. Reviews and approves the billing of internal customers for services rendered according to set rates using inter-departmental journal entries.
  16. Reviews and approves accounts receivable transactions in electronic databases to record revenue from internal and external customers.
  17. Reviews and approves direct billing transactions entered by assigned subordinates.
  18. Recommends whether or not an account should be closed based on departmental outstanding balance policies.
Guiding, Directing, and Motivating Subordinates:
  1. Leads assigned subordinates in the preparation of financial activity reports for use by internal and external customers.
  2. Leads assigned subordinates in the performance of reconciliations of general ledger accounts against transaction queries, researched information, information provided by outside vendors, and individual transactions in electronic databases.
  3. Leads assigned subordinates in correcting unusual account balance changes in electronic database based on results of research.
  4. Leads assigned subordinates in the processing of high-risk, high-volume, and/or complex transactions to ensure accurate entry.
  5. Leads assigned subordinates in the processing of complex accounts receivable transactions in electronic databases to record revenue from internal and external customers.
  6. Leads assigned subordinates in the processing of complex accounts payable transactions in electronic databases to pay internal and external customers accurately.
  7. Leads assigned subordinates in updating and maintaining accurate account postings in electronic databases.
  8. Leads assigned subordinates in setting rates to internal customers for services rendered.
  9. Leads assigned subordinates in billing external customers for fees and insurance premiums according to contracts and federal, state, and departmental rules and regulations.
  10. Leads assigned subordinates in billing internal customers for services rendered according to set rates using inter-departmental journal entries.
  11. Leads assigned subordinates in the processing of accounting journal entries in electronic database to record financial transactions.
  12. Evaluates assigned subordinates motivational needs to encourage performance.
  13. Directs assigned subordinates in the gathering of account information from internal and external customers to update and maintain accurate account postings, support transactions, and perform reconciliations.
  14. Evaluates assigned subordinates workload to determine resource allocation and proper workflow.
  15. Ensures assigned subordinates run queries and reports in electronic databases in a timely manner to provide information for accounting and management analyses.
  16. Evaluates assigned subordinates performance to determine additional development and training needs.
  17. Provides design guidance to assigned subordinates for the development of electronic spreadsheets and word processing documents.
  18. Ensures that assigned subordinates prepare and distribute necessary reports to facilitate information dissemination within the department.
Evaluating Information to Determine Compliance with Standards:
  1. Audits the most complex and important invoices and billings for compliance with departmental policies and procedures, contract terms, federal and state laws and regulations.
  2. Audits monthly billing report to ensure the billing is in compliance with departmental policies, procedures, rules and regulations.
  3. Reviews refund request documentation prior to and after submission for payment to ensure recipient eligibility and proper allocation and disbursement of funds.
  4. Reviews department budget to actual expenditure report in electronic database and from contract to determine availability of funds and/or discrepancies.
  5. Audits monthly financial period closing reports to ensure there are no outstanding transactions.
  6. Reviews performance evaluations submitted by subordinate supervisors to ensure compliance with Human Resources guidelines.
  7. Audits physical inventory reports submitted by assigned subordinates for completeness and accuracy.
  8. Audits aging report to determine proper actions in regards to delinquent accounts.
  9. Performs random audits of assigned subordinate work for quality control purposes. 
Getting Information:
  1. Researches unusual account balance changes to identify the source of the issue.
  2. Conducts research of considerable complexity or importance in electronic applications, paper files, and interpersonally to gather data for processing transactions and preparing reports.
  3. Gathers information from assigned subordinates to inform budgetary decisions and other analyses.
  4. Runs queries in electronic databases to provide information for accounting and management analyses.
Judging the Qualities of Things, Services, or People:
  1. Identifies appropriate candidates for vacant assigned positions.
  2. Performs performance evaluations for assigned subordinates.
  3. Evaluates department staff based on individual capital to determine appropriate assignment.
Developing Objectives and Strategies:
  1. Develops performance evaluation goals and desired work outcomes for assigned subordinates to evaluate and develop job performance.
  2. Develops strategies for achieving departmental goals during end of year closing based on deadlines and best practices.
  3. Sets work unit goals and priorities based on policy, legislation, and available resources.
Training and Teaching Others:
  1. Conducts training in departmental policies, procedures, and processes for internal and external customers.
  2. Provides training to internal business partners on accounting systems currently in use within the department.
Selling or Influencing Others:
  1. Develops buy-in with internal business partners for changing business processes and management objectives.
Thinking Creatively:
  1. Assists in developing internal policies, procedures, rules and regulations with assigned supervisor to improve departmental efficiency.
  2. Develops process improvement suggestions to enhance efficiency.
  3. Brainstorms workflow and process improvements with co-workers to enhance workplace efficiency and comply with audit suggestions.
  4. Designs the most complex and important electronic spreadsheets for internal departmental use to facilitate accounting work.
  5. Designs the most complex and important word processing documents for purposes of mail merge to mail customer letters.
Updating and Using Relevant Knowledge:
  1. Maintains up to date, professional knowledge of generally accepted accounting principles.
  2. Cross-trains with co-workers in assigned job duties to ensure continuity of operations and improve succession planning.
  3. Trains with external customers to ensure correct use of third party systems.
  4. Attends department specific in-service training as required to enhance personal development.
Communicating with Supervisors, Peers, or Subordinates:
  1. Holds frequent conversations with assigned subordinates to discuss job performance and make recommendations for improvement and development.
  2. Communicates with internal business partners to facilitate interdepartmental financial transactions.
  3. Communicates with management team members to keep them abreast of daily operations, special projects, and other unit functions.
  4. Communicates with supervisors, co-workers, subordinates using multiple mediums to effectively relay work related information.
Organizing, Planning, and Prioritizing Work:
  1. Manages long term projects to ensure timely completion of project milestones.
  2. Prioritizes daily tasks to meet deadlines and facilitate efficient task completion.
  3. Plans and schedules leave requests of assigned subordinates to ensure proper coverage.
Documenting/Recording Information:
  1. Records the most complex and important financial transactions in electronic databases, spreadsheets, and forms.
  2. Documents assigned subordinates performance on an on-going basis to aid in performance evaluation. 
Communicating with Persons Outside of the Organization:
  1. Communicates with external customers regarding the most complex and important issues with financial transactions.
  2. Communicates with external customers to request additional documentation as needed.
Establishing and Maintaining Interpersonal Relationships:
  1. Serves as a liaison to internal and external customers for questions and issues related to accounting programs, policies, and reports.
  2. Develops professional working relationships with subordinates, co-workers, program partners, and external customers to promote a healthy work environment.
Developing and Building Teams:
  1. Plans, develops, and executes team building exercises and events to improve unit cohesion and trust.
  2. Recognizes subordinate accomplishments to enhance morale and improve employee satisfaction.
Identifying Objects, Actions, and Events:
  1. Runs monthly financial period closing reports prior to closing for review.
  2. Runs trial balance report to identify unusual account balance changes.
  3. Runs accounting queries as required to identify incomplete transactions.
  4. Runs monthly billing reports for review.
  5. Runs open item report as required to identify submitted but not applied monies.
  6. Runs finance status report as required to identify customers who should receive statements.
  7. Runs aging report as required to identify delinquent accounts and level of delinquency.
Coordinating the Work and Activities of Others:
  1. Delegates work assignments to assigned subordinates to ensure efficient and timely processing of financial transactions.
  2. Conducts coordination meetings with assigned subordinates as needed to facilitate workload management.
  3. Coordinates leave requests of assigned subordinates to ensure proper coverage.
  4. Coordinates meetings with other departments to discuss special projects and on-going business.
Performing Administrative Activities:
  1. Fields customer service calls to answer account related inquiries.
  2. Reviews and approves leave and overtime requests for assigned subordinates.
  3. Reviews work correspondence on a daily basis to ensure timely response.
  4. Files work related documentation to ensure accurate and timely record keeping. 
Interacting With Computers:
  1. Recommends in writing appropriate security access for assigned subordinates to relevant electronic systems.
  2. Enters data using keyboard into electronic database to create and update accurate financial transactions.
  3. Enters personal time and leave requests into electronic database as required.
Coaching and Developing Others:
  1. Provides guidance to co-workers on sources for required work information.
  2. Instructs assigned subordinates on use of electronic forms and spreadsheets to enhance efficiency.
  3. Recommends developmental opportunities to assigned subordinates as appropriate.
Scheduling Work and Activities:
  1. Schedules training for assigned subordinates to enhance employee development.
  2. Schedules staff meetings as required to facilitate interpersonal and inter-departmental goal achievement.
Operating Vehicles, Mechanized Devices, or Equipment:
  1. Operates basic office equipment including but not limited to copiers, scanners, faxes, and calculators.

Competencies (KSA’s):

Competencies:

  1. Time Management
  2. Customer Focus
  3. Ethics and Values
  4. Decision Quality
  5. Intellectual Horsepower
  6. Problem Solving
  7. Delegation
  8. Organizing
  9. Organizational Agility
  10. Functional Technical Competencies

Knowledge:

  1. Advanced knowledge of generally accepted accounting principles and governmental accounting principles
  2. Advanced knowledge of customer service policies and procedures
  3. Intermediate knowledge of law and government as it pertains to financial reporting
  4. Intermediate knowledge of administration and management principles
  5. Intermediate knowledge of personnel and human resources as it relates to supervision
  6. Intermediate knowledge of office productivity software
  7. Basic knowledge of mathematics (arithmetic)
  8. Basic knowledge of clerical office procedures
  9. Basic knowledge of computer operation 

Skills:

  1. Advanced skill in the management of financial resources
  2. Advanced skill in management of personnel resources
  3. Advanced reading comprehension skills
  4. Intermediate mathematics skills
  5. Intermediate judgment and decision making skills
  6. Intermediate writing skills
  7. Intermediate speaking skills
  8. Intermediate monitoring skills
  9. Intermediate instruction skills
  10. Intermediate negotiation skills
  11. Intermediate persuasion skills
  12. Intermediate spreadsheet design skills
  13. Complex problem solving skills
  14. Active learning skills
  15. Active listening skills
  16. Time management skills
  17. Service orientation skills
  18. Problem solving skills

Abilities:

  1. Advanced problem sensitivity ability
  2. Intermediate written comprehension ability
  3. Intermediate written expression ability
  4. Intermediate mathematical reasoning ability
  5. Intermediate oral comprehension ability
  6. Intermediate oral expression ability
  7. Intermediate deductive reasoning ability
  8. Intermediate inductive reasoning ability

Tools and Equipment Used:

  1. Personal Computer
  2. Telephone
  3. Fax Machine
  4. Printer
  5. Copy Machine
  6. Scanner
  7. Calculator
Other office related equipment as required

– See more at: https://agency.governmentjobs.com/tennessee/default.cfm?action=viewclassspec&classSpecID=102415&viewOnly=yes#sthash.2BiTnx0b.dpuf

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