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ADMIN SERVICES ASSISTANT SUPT

Class Title: ADMIN SERVICES ASSISTANT SUPT
Bargaining Unit: Use for all Job Titles
Class Code: 073660

Education and Experience: Graduation from an accredited college or university with a bachelor’s degree in public or business administration or other acceptable field and experience equivalent to substantial (five or more years of) increasingly responsible full-time professional administrative services related experience including, at least, two years in a hospital or comparable setting; additional graduate coursework in hospital administration, public or business administration or other related acceptable field may be substituted for the required non-specialized experience, on a year-for-year basis, to a maximum of two years.

Other Requirements:

Necessary Special Qualifications: None.

Examination Method: Education and Experience, 100%, for Career Service positions.

Job Overview: Summary:  Under direction, is responsible for hospital administrative work of considerable difficulty in the direction of all staff support services necessary to operate a complex mental health institute or developmental center; and performs related work as required.

Distinguishing Features: An employee in this class directs all administrative services at the assigned site, usually consisting of fiscal services, general services, human resources, physical plant maintenance, and variable standards compliance and pharmaceutical services. An incumbent receives general guidance from the site superintendent and directs a relatively complex system of support business and related services. This class differs from Dev Center Assistant Supt and Psychiatric Hospital Asst Supt in that incumbents of the latter direct residential or professional services at Mental Health or Mental Retardation Institutions.
Work Activities: 1. Plans, organizes and directs hospital administrative support services and functions.

2. Through subordinate supervisory and managerial staff, directs the assignment, training, supervision, and evaluation of a relatively complex staff, and organizational functions including accounting, beauty and barbering, budgeting, communications, data processing, dietary, duplicating, financial analysis, housekeeping, laundry, mail, patient accounts, payroll, procurement, property, personnel, pharmacy, building and grounds maintenance, heating and ventilation, safety, security, standards compliance, storekeeping and warehousing, volunteer, and related support services; reviews, makes decisions and recommendations on human resources actions such as employment, retention, promotion, demotion, and other human resources actions.

3. Supervises and participates in the study of relevant policy and procedure and makes recommendations for change; supervises the enforcement of policy and procedures for hospital administrative functions.

4. Supervises and participates in the study of organization, operations, and services, as assigned, and makes recommendation for improvements in economy, efficiency, and quality in these areas.

5. Supervises and participates in the development and maintenance of the operating budget for all site operations which involves significant responsibility for financial assets as well as for physical plant assets.

6. Participates in responsible personal contact work with all levels at the site, with higher level staff at other institutions, city, county, and federal government, community agencies and groups, central office staff, and officials in other state departments; may handle difficult personal contacts and liaison work.

7. Directs the preparation and maintenance of a very large volume of standard records and reports necessary for proper accomplishment of site staff support services.

8. Applies managerial and administrative knowledge to complex problems and uses resourcefulness in solving problems in hospital administration. –

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