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AGING PROGRAM COORDINATOR

Class Title: AGING PROGRAM COORDINATOR
Bargaining Unit: Use for all Job Titles
Class Code: 079132

Education and Experience: Graduation from an accredited college or university with a bachelor’s degree and experience equivalent to three years of professional experience in planning, administering, or assessing human service, mental health, public health, correctional, or gerontological program work or providing casework services to individuals or families.

OR

Possession of a master’s degree in Gerontology, Gerontological Services, Human Services Administration, Psychology, Public Health Administration, Sociology, or Social Work and experience equivalent to one year of professional experience in planning, administering, or assessing human service, mental health, public health, correctional, or gerontological program work or providing casework services to individuals or families.

Substitution of Experience for Education: Qualifying experience in planning, administering, or assessing human services, mental health, public health, correctional, or gerontological program work or providing casework services to individuals or families may substitute for the required education to a maximum of four years (e.g., experience equivalent to one year of full-time work in one or a combination of the above listed fields may substitute for one year of the required education).

Other Requirements:

Necessary Special Qualifications: A valid motor vehicle operator license may be required.

Examination Method: Education and experience, 100%, for Career Service positions.

Job Overview: Summary: Under general supervision, is responsible for coordinating, enhancing, and evaluating specialized statewide programs for the elderly; and performs related work as required.

Distinguishing Features: An employee in this class is responsible for monitoring, enhancing, and evaluating a specialized statewide program (e.g., Ombudsman, Legal Assistance, Guardianship) and providing technical assistance to area agencies, service providers, and others. This class differs from Aging Program Specialist in that an incumbent of the latter serves as a state agency representative to area agencies on aging. This class differs from Aging Program Supervisor in that the incumbent of the latter has supervisory responsibilities.
Work Activities: 1. Provides technical assistance to local and regional grantee organizations/agencies and area agencies in the development and implementation of programs of benefit to older persons; stays abreast of laws, regulations, and guidelines impacting program implementation; plans and implements training as appropriate; participates in the planning of workshops and conferences related to program objectives; responds to individual and agency requests for program information and/or assistance.

2. Oversees program activities on a regular basis to ensure compliance with program standards and contracts; reviews program documentation to determine if all activities have been completed; conducts an interview with appropriate agency staff to brief them on program review findings; writes a report of all findings, recommendations, and time frames for corrective actions.

3. Facilitates communications between state officials, agencies, associations, and institutions whose activities impact on a specific program or service; determines communication needs based on training, problems, new regulations, or other factors; coordinates communications (e.g., calls participants, sets up meeting room, writes letters of communication agreement); serves as a liaison to various departments, agencies, and meetings to voice opinions or gather information for a specific program or service (e.g., Ombudsman, Legal Assistance, Guardianship).

4. Collects statistical data (e.g., number of clients/enrollees, types of services provided, demographic information) regarding program service delivery; identifies and defines trends in data; develops and distributes printed material (e.g., program descriptions brochures, annual reports, operations manuals) related to program implementation.

5. Makes recommendations on the state Commission on Aging’s policies, procedures, functions, and services; compares new information (e.g., legislation, rules and regulations, studies on aging topics) to current policies, procedures, functions, and services; drafts and presents material which affect their specific statewide aging program to supervisory staff and makes changes based on supervisory input; writes an assigned portion of the grant contract between the state and federal governments (i.e., State Plan) and participates in refining goals and objectives in staff meetings; modifies existing instruments (e.g., checklists, questionnaires) used for assessment and evaluation of aging programs.

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