Jobs

AUDITOR 1*

Class Title: AUDITOR 1*
Bargaining Unit: Use for all Job Titles
Class Code: 075207
Education and Experience: Graduation from an accredited four-year college or university with a major in accounting, OR a Public Accountant in good standing, OR graduation from an accredited college or university with a bachelor’s degree, including thirty-six quarter hours in accounting.

Other Requirements:

Necessary Special Qualifications:  None
Examination Method: Education and Experience, 100%, for Preferred Service positions.

Job Overview:

Summary:  Under immediate supervision, employees in the class are responsible for professional auditing work of routine difficulty; and perform related work as required.
Distinguishing Features:  This is the entry professional level of the auditing field and is flexibly staffed with the classes of Auditor 2 and Accountant 2. Supervision is initially close, but as an incumbent learns procedures and practices, supervision becomes more general. This class differs from the next higher class in that incumbents of the latter function at the working level under general supervision.
*An applicant appointed to this flexibly staffed class will be reclassified to the next higher class in the series after successful completion of a mandatory one year training period; inadequate or marginal performance during the training period will result in automatic demotion or termination.

Work Activities:

Evaluating Information to Determine Compliance with Standards:
  1. Under direct supervision, assists in conducting compliance audits of State departments, agencies, institutions or schools or private agencies receiving state or federal funds to determine statutory compliance.
  2. Under direct supervision, learns to examine documentation including but not limited to, financial statements, bank statements, balance sheets, purchase invoices and payroll records to ensure compliance with federal and state regulations.
  3. Under direct supervision, assists in conducting operational audits of state or private agencies to evaluate the efficiency and effectiveness of various programs.
  4. Under direct supervision, assists in conducting financial audits of private sector companies and trusts to ensure compliance with federal and state regulations.
  5. Under direct supervision, learns to examine organizational structure, managerial practices, policies and procedures and record-keeping procedures to ensure compliance with federal and state regulations.
Processing Information:
  1. Learns to prepare draft audit narrative reports from work paper summaries under direct supervision, to document audit results, clearly communicate results, and make recommendations for corrective actions.
  2. Learns to prepare work papers and supporting documentation from a review of records and other auditing resources.
  3. Learns to identify legal, financial, compliance, and/or administrative problems or discrepancies under direct supervision.
  4. Learns to index work papers for future reference and information tracking purposes under direct supervision based on departmental standards.
Analyzing Data or Information:
  1. Under direct supervision, learns to analyze work papers to determine number and significance of discrepancies from established compliance standards.
  2. Under direct supervision, learns to analyze extent and severity of discrepancies in order to make recommendations under direct supervision.
Interpreting the Meaning of Information for Others:
  1. Under direct supervision, learns to interpret departmental policies, procedures, rules, and regulations for internal and external auditees.
Documenting/Recording Information:
  1. Under direct supervision, learns to document work performed in the course of the audit according to departmental standards, policies, and procedures for review by assigned supervisor.
  2. Documents communications with auditees related to the audit.
  3. Documents completion of each step of the assigned audit program.
Getting Information:
  1. Under direct supervision, learns to conduct research on federal, state, and department policies, procedures, rules, and regulations to assist assigned supervisor in the development of an audit program for testing.
  2. Under direct supervision, learns to gather information from external and internal auditees to gain an understanding of their operations.
Identifying Objects, Actions, and Events:
  1. Under direct supervision, learns to determine methodology and attributes to be tested based on assigned audit program.
  2. Under direct supervision, learns to identify sample population to be audited based on assigned audit program.
Communicating with Supervisors, Peers, or Subordinates:
  1. Notifies management of systemic complaints and problems to obtain resolution.
  2. Communicates with co-workers to assist with problem solving and resolution.
Communicating with Persons Outside of the Organization:
  1. Under direct supervision, learns to communicate with auditees, vendors, and other outside entities to exchange and/or obtain auditing information.
Interacting With Computers:
  1. Generates and enters information in electronic spreadsheets to facilitate auditing documentation.
  2. Generates word processing documents to produce reports.
  3. Utilizes electronic mail and other devices to facilitate communication with internal and external customers.
  4. Enters time and leave requests and travel and expense reports in electronic database as required.
Establishing and Maintaining Interpersonal Relationships:
  1. Conducts themselves in a professional manner during the course of assigned duties.
  2. Establishes and maintains a variety of personal contacts with departmental officials, agency representatives, attorneys, associates, supervisory staff and others to foster good will and enhance trust.
  3. Communicates with internal and external customers in a friendly and courteous manner to promote healthy relationships and provide exceptional customer service.
  4. Establishes meaningful working relationships with co-workers to ensure effective goal achievement.
Thinking Creatively:
  1. Brainstorms workflow and process improvements with co-workers, and assigned supervisor to enhance workplace efficiency and comply with audit suggestions.
Organizing, Planning, and Prioritizing Work:
  1. Under direct supervision, learns to organize resources and preliminary audit work as necessary to conduct assigned audit(s).
  2. Prioritizes daily task list for self to ensure timely responses.
Developing and Building Teams:
  1. Assists team members with task performance to encourage cooperation.
Updating and Using Relevant Knowledge:
  1. Attends department specific in-service training as required to enhance personal development.
  2. Attends professional development and continuing education courses as required.
Scheduling Work and Activities:
  1. Under direct supervision, learns to schedule meetings with auditees to perform assigned audits.
Operating Vehicles, Mechanized Devices, or Equipment:
  1. Operates assigned state vehicles in order to facilitate travel to audit assignments.
  2. Operates basic office equipment including but not limited to copiers, scanners, faxes, and calculators.

Competencies (KSA’s):

Competencies:
  1. Listening
  2. Integrity and Trust
  3. Self Knowledge
  4. Ethics and Values
  5. Interpersonal Savvy
  6. Self Development
  7. Time Management
  8. Problem Solving
  9. Intellectual Horsepower
  10. Written Communications
  11. Functional Technical Competencies

Knowledge:

  1. Intermediate knowledge of auditing principles and practices
  2. Intermediate knowledge of accounting principles and practices
  3. Intermediate knowledge of mathematics (Algebra, Statistical sampling)
  4. Basic knowledge of office productivity software (Microsoft Office Suite) 
Skills:
  1. Intermediate reading skills
  2. Intermediate writing skills
  3. Basic mathematics skills
  4. Active listening skills
  5. Active learning skills
  6. Critical thinking skills
  7. Time management skills 
Abilities:
  1. Basic flexibility of closure ability
  2. Basic deductive reasoning ability
  3. Basic mathematical reasoning ability
  4. Intermediate oral comprehension ability
  5. Intermediate written comprehension ability
  6. Intermediate written expression ability
  7. Basic problem sensitivity ability
  8. Basic speed of closure ability
  9. Speech clarity
  10. Speech recognition

Tools and Equipment Used:

  1. Personal Computer
  2. Telephone
  3. Fax Machine
  4. Printer
  5. Copy Machine
  6. Scanner
  7. Calculator

 

Back to top button