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BANK OFFSITE MNTR COORDINATOR

Class Title: BANK OFFSITE MNTR COORDINATOR
Bargaining Unit: Use for all Job Titles
Class Code: 075276
Education and Experience: Graduation from an accredited college or university with a bachelor’s degree in finance, accounting, banking or business related field and a minimum of nine semester hours of accounting and/or finance. Experience equivalent to five years of full-time professional bank examination work with a federal or state agency.
Substitution of Education for Experience: Additional graduate coursework in accounting, finance or banking may be substituted for the required experience on a year-for-year basis to a maximum of one year.

Other Requirements:

Necessary Special Qualifications: Applicants for this class must: 
  1. Must possess and maintain a valid motor vehicle license;
  2. Must demonstrate satisfactory completion of the FDIC Introduction to Examination School, or equivalent training provided by the Conference of State Bank Supervisors or Federal Reserve;
  3. Must demonstrate satisfactory completion of the FDIC Financial Institution Analysis School, or equivalent training provided by the Conference of State Bank Supervisors or Federal Reserve;
  4. Must demonstrate satisfactory completion of the FDIC Asset Liability Management School, or equivalent training provided by the Conference of State Bank Supervisors or Federal Reserve;
  5. Must demonstrate satisfactory completion of the FDIC Loan Analysis School, or equivalent training provided by the Conference of State Bank Supervisors or Federal Reserve;
  6. Must demonstrate satisfactory completion of the FDIC Examination Management School, or equivalent training provided by the Conference of State Bank Supervisors or Federal Reserve.
Examination Method: Education and Experience,100%, for Preferred Service positions.

Job Overview:

Summary: Under general supervision, is responsible for offsite monitoring of financial institutions safety and soundness work of considerable difficulty; and performs related work as required.
Distinguishing Features: An employee in this class is responsible for carrying out the offsite monitoring work of financial institutions regulated by the department including coordinating the offsite monitoring work of other examiners in the region and also serves as the Examiner in Charge (EIC) for a team of subordinate bank examiners in directing and conducting examinations of large, complex and/or troubled state chartered financial institutions. Work involves examining bank and other financial institution records and financial statements and preparing reports to ensure that bank operations and financial conditions adhere to the banking laws, rules and regulations of the state.

Work Activities:

Interpreting the Meaning of Information for Others: 
  1. Interprets the examination findings of large, complex and troubled banks and conveys this information to bank management and other examiners.
  2. Interpret quarterly UBPR reports and prepare a written narrative to be submitted to the Bank Division Manager for review and submission to Central Office.
  3. Reviews examination comments from junior examiners to determine accuracy and relevancy of comments.

Judging the Qualities of Things, Services, or People:

  1. Evaluates information from examiners to support recommendations being made in the offsite monitoring report.
  2. Judge if any deterioration or changes have occurred in the institutions status since the previous monitoring period.
  3. Judges the oversight being provided by the board and management staff of the large, complex and troubled financial institution.
  4. Identifies and applies regulatory rating standards/definitions (CAMELS) to assign ratings to the institutions’ financial components.
  5. Judges the adequacy of large, complex and troubled financial institutions’ policies to determine compliance with Best Practices.
  6. Evaluate and provide feedback to the supervisor of examiners’ work product submitted on examinations.

Making Decisions and Solving Problems:

  1. Explains and interprets departmental policies and procedures and federal and state laws, rules and regulations governing financial institutions to institution management and the board of directors to ensure an understanding of the examination findings and recommendations.
  2. Determines examination schedule recommendations based upon monitoring results.
  3. Determines the initial CAMELS ratings to appropriately assess the financial condition of the institution.
  4. Analyze the financial condition of each bank within assigned region on a quarterly basis to make recommendations when appropriate for scheduling purposes and to determine cause of any identified deterioration in a bank’s financial condition.
  5. Determines the initial loan ratings to appropriately assess the credit quality of the bank’s loan portfolio.
  6. Determines if the financial institutions’ overall risk management policies and procedures are sufficient and effective in averting risk.
  7. Interprets regulatory statutes, guidelines, policies and procedures for internal and external customers to determine applicability to departmental responsibilities.

Processing Information:

  1. Serves as the Examiner in Charge of large, complex and troubled financial institutions and are ultimately responsible for the processing of all financial information and reports of examinations.
  2. Reviews information from examinations/visitations and via off-site surveillance from quarterly call reports.
  3. As Offsite Monitoring Coordinator, compiles information/data from all examiners assisting with evaluation.
  4. Compiles information obtained from analysis of the assigned region’s financial institutions and prepares performance trend summary on a quarterly basis.
  5. Calculates and analyzes the quality of earnings, capital, liquidity, and interest rate sensitivity to determine the financial viability of large, complex and troubled financial institutions.
  6. Reconciles the ALLL, capital accounts, due from/due to accounts, official checks, etc. to balance the institutions financial records.

Evaluating Information to Determine Compliance with Standards:

  1. Ensures that the financial institution is meeting all state and federal regulatory guidelines by reviewing policies, procedures, practices, processes and financial records.

Analyzing Data or Information:

  1. Analyzes data from off-site surveillance, quarterly call reports and other sources.
  2. Analyze any component rated 3, 4 or 5 to determine safety and soundness of the institution.
  3. Analyze the status of all enforcement actions.
  4. Reviews and analyzes loans of large, complex and troubled financial institutions to determine credit quality, potential risk of loss to capital.
  5. Conducts bank investigations in relation to new bank applications and charter conversion applications to determine relevancy and needs.
  6. Analyzes and determines the adequacy of large, complex and troubled financial institutions’ ALLL.
  7. Examines and analyzes the capital position of large, complex and troubled financial institutions to determine the financial viability of the institution and its level of risk protection provided in comparison to the institution’s overall risk profile.
  8. Examines and analyzes the liquidity position of large, complex and troubled financial institutions in order to determine if the institution can manage its daily cash flow needs.
  9. Analyzes quarterly UBPR data to identify deteriorating trends in financial institutions to assist in scheduling.
  10. Examines and analyzes the earnings of large, complex and troubled financial institutions to determine its ability to fund operations, provide capital augmentation and to properly fund the ALLL.
  11. Examines and analyzes the use of financial derivatives as an investment or a hedge against interest rate risk.
  12. Examines and analyzes the investment portfolio of large, complex and troubled financial institutions to determine its credit quality, potential contribution to earnings and ability to provide liquidity to the institution.
  13. Examines and analyzes sensitivity to market risk on large, complex and troubled financial institutions to determine the effects of interest rate changes on the earnings and capital position based on the asset and liability structure of the institution.
  14. Conducts examinations of nonbank financial institutions to determine compliance with statutory mandates.
  15. Conducts BSA examinations of large, complex and troubled financial institutions to determine compliance with statutory mandates.
  16. Serves as analyst to review progress reports, bank examination reports and other projects as assigned by the central office to assist in the regulation of financial institutions.
  17. Continually expand one’s examination knowledge base and evaluates key financial ratios to assess the safety and soundness of the institutions.
  18. Spreads the balance sheet and income statement on large, complex and troubled financial institutions to verify that they are reporting financial data to the regulatory agencies correctly.

Organizing, Planning and Prioritizing Work:

  1. Completes preplan assessment of large, complex and troubled financial institutions scheduled for examination.
  2. Completes quarterly monitoring reports within established deadlines and timeframes.
  3. Manages and prioritizes multiple work assignments to meet established deadlines.
  4. Organizes, plans and oversees multiple meetings with management/directorate and other regulatory agencies.

Identifying Objects, Actions and Events:

  1. Identifies quarterly trends and levels of financial data and ratios to determine the financial stability and/or declining trends of the institution within assigned region.

Communicating with Supervisors, Peers, or Subordinates:

  1. Provides a written quarterly analysis to Bank Division Manager, Central Office and Examiners assigned to the region to assist with preplanning, scheduling, and trend analysis.
  2. Provides verbal and/or written updates to the division manager, supervisor and/or examiner-in-charge pertaining to assigned examination tasks.
  3. Asks questions and seeks clarification from supervisor, examiner-in-charge and others examiners regarding assigned tasks, policies, responsibilities and procedures to ensure understanding.
  4. Communicates via e-mail and verbally with supervisors, co-workers, departmental associates in order to suggest solutions or resolve problems uncovered in examinations.

Monitor Processes, Materials or Surroundings:

  1. Audits and examines financial records of large, complex and troubled banks to ensure compliance with accepted accounting principles and practices and adherence to pertinent state laws, rules and regulations.
  2. Monitor institutions utilizing information from numerous sources both on-site and via off-sit surveillance and resources
  3. Utilizes the UBPR data to assess the quarterly trends and levels of large, complex and troubled bank financial performance.
  4. Verifies large, complex and troubled bank’s assets and liabilities in order to reconcile financial statements and check the accuracy of the report of condition and income.
  5. Conducts test checks and samplings of income and disbursement items and accounts maintained during the period of examination in order to determine statutory compliance and the use of sound banking practices.

Documenting/Recording Information:

  1. Prepares detailed examination narrative reports and supporting financial and statistical documents identifying legal, financial and administrative problems/discrepancies and recommending methods of improvement.
  2. Prepares detailed quarterly monitoring narrative reports identifying the financial status of institutions within the assigned region and recommend schedule changes when appropriate.
  3. Completes loan cards accurately to support loan classification rating.
  4. Maintains documentation of quarterly monitoring information and supporting work papers in compliance with department standards.
  5. Maintains documentation of examination work papers in compliance with department standards.

Establishing and Maintaining Interpersonal Relationships:

  1. Works collectively with federal regulators and other bank industry entities to ensure a balanced and consistent regulatory approach.
  2. Maintains appropriate communication with co-workers and other collaterals at all times within the work environment.
  3. Works collectively and harmoniously with peer examiners, supervisors and other department staff to ensure regulatory responsibilities are completed in compliance with policy, procedure, statutes and rules.

Getting Information:

  1. Obtain information from the quarterly call report for review and analysis.
  2. Obtain information from bank management for review and analysis as part of the quarterly monitoring process.
  3. Obtains the financial institutions’ income statement to determine the profitability, ability to fund operations, to appropriately fund the ALLL and provide capital augmentation.
  4. Contact bank management when necessary or appropriate to determine reason for questionable trends identified during the quarterly monitoring process.
  5. Obtains all financial institutions’ policies and procedures to ensure that they conform to regulatory standards and management’s compliance with internal policies.
  6. Obtains the financial institutions’ liquidity monitoring model to determine if the institution can manage its daily cash flow needs.
  7. Reads prior Reports of Examination to determine if previous recommendations have been implemented and/or issues addressed/corrected.
  8. Obtains the financial institutions’ interest rate measurement model to determine the effects of interest rate changes on the earnings and capital position based on the asset and liability structure of the institution.
  9. Obtains a list of the financial institutions’ investment portfolio to analyze the credit quality, income capacity and liquidity of the portfolio.
  10. Obtains a copy of the financial institutions’ quarter end balance sheet and income statement to check the accuracy of the reported condition and income (call report).
  11. Obtains budgetary information to ensure that budgetary assumptions are adequate and achievable.
  12. Obtains the financial institutions’ general ledger in order to reconcile income, expense and balance sheet accounts.

Updating and Using Relevant Knowledge:

  1. Continually maintains up-to-date knowledge of regulatory processes, statutes, policies, procedures, regulations and industry knowledge to effectively regulate the institutions and to serve as an information resource to internal and external customers.
  2. Continually review bank correspondence information to maintain up-to-date knowledge of significant issues regarding banks within the assigned region.
  3. Successfully completes all pre-course and course work and actively participates in required schools to learn all facets of the examination process in order to perform bank examinations.

Training and Teaching Others:

  1. Provides training to subordinate staff and/or newly appointed off-site monitors to ensure understanding of the processes, procedures and requirements.
  2. Provides positive training opportunities for subordinate examination staff to ensure their continued development of examination practices and procedures.

Coaching and Developing Others:

  1. Provides positive coaching and development opportunities for subordinate examination staff.

Interacting with Computers:

  1. Utilizes identified software programs to analyze data and prepare report comments.
  2. Inputs and extracts data into and from assigned computer programs to facilitate the execution of assigned tasks.
  3. Retrieves information from appropriate websites for use during examinations and offsite monitoring.
  4. Sets up computers and printers at the examination site.

Communicating with Persons Outside Organization:

  1. Establishes and maintains a variety of professional contacts with financial institution executives, federal counterparts and other personnel, accountants and lawyers to maintain up-to-date knowledge of the institutions we regulate.

Performing Administrative Activities:

  1. Submits accurate and complete timesheets in accordance with established deadlines in Edison.
  2. Submits expense claims, travel authorizations and reports/mileage logs according to established guidelines and timeframes.
  3. Completes and submits by established deadlines all required forms and paperwork to document continuing education requirements as well as understanding and compliance with policy and procedure.
  4. Complies with all motor vehicle maintenance guidelines and requirements for assigned leased vehicle.
  5. Maintains electronic and hard-copy files according to department procedures.
  6. Makes copies of information as needed to maintain documentation and/or to utilize during the examination process.

Operating Vehicles, Mechanized Devices or Equipment:

  1. Travels out-of-state to participate in required schools to complete examination training.
  2. Travels to assigned examination sites including the potential for overnight travel to conduct examinations.

Performing General Physical Activities:

  1. Lift and transport equipment (i.e. printers, boxes of records, etc.) to be utilized at the examination site.

Competencies (KSA’s):

Competencies: 
  1. Creativity
  2. Decision Quality
  3. Problem Solving
  4. Delegation
  5. Timely Decision Making
  6. Conflict Management
  7. Standing Alone
  8. Action Oriented
  9. Drive for Results
  10. Presentation Skills
  11. Written Communications
  12. Listening
  13. Self-Development
  14. Self-Knowledge

Knowledge:

  1. Advanced knowledge of financial accounting and economic principles
  2. Advanced knowledge of financial statements
  3. Knowledge of statistical data analysis
  4. Knowledge of computer software (Microsoft Word, Excel, Outlook)
  5. Advanced knowledge of state and federal laws, rules, regulations, statutes, policies, procedures, bulletins and financial institution letters

Skills:

  1. Advanced financial mathematic skills
  2. Active learning skills and ability to acquire and build on advanced knowledge base
  3. Possess active listening skills and ability to give full attention to instructions, ask questions, and understand new information

Abilities:

  1. Ability to prepare or assist in the preparation of a wide variety of written products including reports, studies, analyses, and correspondence, often under significant time pressure
  2. Demonstrate critical thinking by using logic and reasoning to identify logical solutions, conclusions, and make recommendations
  3. Utilize on-the-job training and instruction from examiner schools and apply in the examination process
  4. Ability to read, comprehend and apply deductive reasoning skills to laws, rules, statutes, policies, and regulations and demonstrate understanding in the examination process
  5. Ability to communicate effectively with co-workers and bank officials to convey information and present information in a group setting
  6. Advanced ability to resolve complex problems and issues
  7. Ability to utilize English language and composition to prepare written reports utilizing correct grammar, spelling, and sentence composition to clearly convey examination results to the readers
  8. Ability to utilize judgment and decision making skills to choose the most appropriate course of action based on information obtained through the examination process
  9. Ability to identify correct mathematical methods or formulas in an analysis situation
  10. Demonstrate time management skills and be able to prioritize work for self and others to meet deadlines
  11. Ability to identify correct mathematical methods or formulas in an analysis situation
  12. Ability to listen and understand information and ideas presented through spoken words and sentences
  13. Ability to communicate and modify information when speaking to others to ensure understanding
  14. Ability to read, understand and modify information presented in written form
  15. Demonstrate finger dexterity to key data
  16. Ability to lift 40 pounds of equipment/files to transport to the examination site
  17. Demonstrate interpersonal skills and ability to work as part of a team and self-motivation to work independently and unsupervised to complete work by identified deadlines
  18. Demonstrate leadership skills and ability to provide guidance and mentoring to examination team members to complete work by identified deadlines
  19. Ability to adapt and effectively complete tasks in varying work environments and locations on a day-to-day basis
  20. Ability to sit and work at a computer and review paperwork for extensive periods of time

Tools and Equipment Used:

  1. Personal Computer
  2. Printer
  3. Scanner
  4. Fax
  5. Telephone
  6. Drive Motor Vehicle
  7. Financial Calculator
  8. Copier

 

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