Jobs

BINDERY SUPERVISOR 2

Class Title: BINDERY SUPERVISOR 2
Bargaining Unit: Use for all Job Titles
Class Code: 062544

Education and Experience: Graduation from a standard high school (or the equivalent) and experience equivalent to four years of full-time bindery work.

Substitution of Education for Experience: Additional qualifying coursework at an accredited college, university, technical institute, business school, or vocational or trade school in graphic arts, printing or a related field may be substituted for the required experience on a year-for-year basis.

Substitution of Experience for Education: Qualifying full-time bindery experience may be substituted for the required education on a year-for-year basis.

Other Requirements:

Necessary Special Qualifications: None.

Examination Method: Education and Experience, 100%, for Career Service positions.

Job Overview: Summary: Under general supervision, is responsible for supervisory bindery work of average difficulty; and performs related work as required.

Distinguishing Features: This is the highest class in the Bindery sub-series. An employee in this class is responsible for a large bindery shop and its staff. This class differs from that of Bindery Supervisor 1 in that an incumbent of the latter supervises a moderate-sized group of bindery workers, either as the assistant supervisor of a large binding shop or in charge of a moderate-sized binding shop.
Work Activities: Training and Teaching Others:

  1. Provides instructions to operators on how to properly operate each bindery machine.
  2. Provides all employees information on the safety guidelines for operation of equipment and other procedures such as proper lifting techniques.

Operating Vehicles, Mechanized Devices, or Equipment:

  1. Operates a variety of bindery machines.
  2. Prepares bindery equipment for processing jobs.
  3. Operates hand truck for stock retrieval and movement of finished jobs to staging locations.

Coaching and Developing Others:

  1. Conducts performance evaluations for all assigned staff.
  2. Cross-trains employees in order to encourage skill development.
  3. Instructs employees on the most efficient way to perform routine job tasks.

Staffing Organizational Units:

  1. Makes recommendations on employment, retention, promotion, demotion, and other personnel actions.
  2. Identifies the skillset that is essential for the vacant position.
  3. Assesses applicants’ qualifications to establish the best candidate pool.
  4. Interviews candidates to determine how well their skill set matches the necessary skills for the position.

Monitor Processes, Materials, or Surroundings:

  1. Manages all jobs as they proceed through the bindery process.
  2. Monitors bindery machines for jobs designated for expedited processing and delivery.
  3. Tracks turn-around times by recording in and out dates into the job log.
  4. Monitors operators in the use of machines in order to ensure associated safety policies and procedures are enforced.

Repairing and Maintaining Mechanical Equipment:

  1. Repairs problems identified by bindery machine operators regarding mechanical performance.
  2. Determines severity of bindery machine issues and refers the problem to the production manager.
  3. Assists production manager with equipment purchases and contract renewals for maintenance and supplies.
  4. Recommends changes or improvement in equipment.

Resolving Conflicts and Negotiating with Others

  1. Investigates complaints from customers concerning finished products quality.

Documenting/Recording Information:

  1. Records job status for each bindery machine in order to answer questions during regularly scheduled production meetings.
  2. Completes change order to document poor quality.

Scheduling Work and Activities:

  1. Schedules the work flow through the unit to assure promptness and costs control.
  2. Makes assignments and gives instructions to subordinates pertaining to a job.
  3. Assesses job volume levels to determine the need for temporary assistance.

Interacting with Computers:

  1. Utilizes workflow software to schedule and track jobs throughout the production process to ensure on-time delivery.
  2. Enters data into Excel spreadsheets to compile information to generate reports.
  3. Uses print management software to manage and store production information.

Establishing and Maintaining Interpersonal Relationships:

  1. Maintains professional working relationships with peers, subordinates, and upper management to ensure excellent customer service.

Organizing, Planning, and Prioritizing Work:

  1. Utilizes personnel and equipment to ensure efficiency, including making sure employees who run out of work are promptly reassigned to assist in another area.
  2. Reviews ‘Ship by Date’ reports to determine the sequence in which bindery jobs will be processed so that delivery deadlines are met.
  3. Notifies supervisor when heavy workloads necessitate assistance from employees in other sections.

Performing General Physical Activities:

  1. Lifts up to 50 pound boxes of paper to load bindery machines.
  2. Walks varying distances all day in order to monitor the production floor.
  3. Stands for long periods of time in order to operate bindery machines.

Communicating with Supervisors, Peers, or Subordinates:

  1. Communicates priority changes to respective press operators, customer service representatives, bindery employees, the press supervisor.
  2. Communicates production report data at regularly scheduled production meetings.

Communicating with Persons Outside Organization:

  1. Communicates with vendors in reference to bindery machine maintenance and supply issues.

Judging the Qualities of Things, Services, or People:

  1. Spot checks the work done by bindery workers to identify poor quality work and emphasize excellence.
  2. Conducts quality checks by completing the quality checklist indicating correctness of color, ink density, paper size & color, finish, and registration.

Updating and Using Relevant Knowledge:

  1. Researches most up-to-date information on types of equipment and maintenance requirements and makes recommendations to the production manager.
  2. Attends webinars, meetings, conferences, etc. to keep abreast of new methods and processes for better quality or more efficiency within the bindery unit.

Competencies (KSA’s): Competencies:

  1. Drive for Results
  2. Functional/Technical Competency
  3. Ethics and Values
  4. Customer Focus
  5. Directing Others
  6. Time Management
  7. Approachability
  8. Fairness to Direct Reports
  9. Confronting Direct Reports

Knowledge:

  1. Knowledge of printing/bindery equipment and tools.
  2. Knowledge customer service principles.

Skills:

  1. Management of Personnel Resources
  2. Time Management
  3. Quality Control Analysis
  4. Operation Monitoring
  5. Monitoring
  6. Reading Comprehension
  7. Instructing
  8. Operation and Control
  9. Equipment Maintenance
  10. Speaking
  11. Equipment Selection
  12. Repairing
  13. Troubleshooting

Abilities:

  1. Number Facility
  2. Finger Dexterity
  3. Oral Comprehension
  4. Oral Expression
  5. Control Precision
  6. Problem Sensitivity

Tools and Equipment Used:

  1. MBO folding machine
  2. Challenge paper cutter
  3. Horizon perfect binder
  4. Duplo collator
  5. Plastic coil punch & binder
  6. GBC punch & binder
  7. Accufast label/tabber
  8. Packall shrink wrap machine
  9. Interlake staple machines
  10. Various types of hand work
  11. Personal Computer
  12. Telephone
  13. Fax Machine
  14. Printer

 

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