|Class Title:||BINDERY SUPERVISOR 2|
|Bargaining Unit:||Use for all Job Titles|
Education and Experience: Graduation from a standard high school (or the equivalent) and experience equivalent to four years of full-time bindery work.
Substitution of Education for Experience: Additional qualifying coursework at an accredited college, university, technical institute, business school, or vocational or trade school in graphic arts, printing or a related field may be substituted for the required experience on a year-for-year basis.
Substitution of Experience for Education: Qualifying full-time bindery experience may be substituted for the required education on a year-for-year basis.
Necessary Special Qualifications: None.
Examination Method: Education and Experience, 100%, for Career Service positions.
Job Overview: Summary: Under general supervision, is responsible for supervisory bindery work of average difficulty; and performs related work as required.
Distinguishing Features: This is the highest class in the Bindery sub-series. An employee in this class is responsible for a large bindery shop and its staff. This class differs from that of Bindery Supervisor 1 in that an incumbent of the latter supervises a moderate-sized group of bindery workers, either as the assistant supervisor of a large binding shop or in charge of a moderate-sized binding shop.
Work Activities: Training and Teaching Others:
- Provides instructions to operators on how to properly operate each bindery machine.
- Provides all employees information on the safety guidelines for operation of equipment and other procedures such as proper lifting techniques.
Operating Vehicles, Mechanized Devices, or Equipment:
- Operates a variety of bindery machines.
- Prepares bindery equipment for processing jobs.
- Operates hand truck for stock retrieval and movement of finished jobs to staging locations.
Coaching and Developing Others:
- Conducts performance evaluations for all assigned staff.
- Cross-trains employees in order to encourage skill development.
- Instructs employees on the most efficient way to perform routine job tasks.
Staffing Organizational Units:
- Makes recommendations on employment, retention, promotion, demotion, and other personnel actions.
- Identifies the skillset that is essential for the vacant position.
- Assesses applicants’ qualifications to establish the best candidate pool.
- Interviews candidates to determine how well their skill set matches the necessary skills for the position.
Monitor Processes, Materials, or Surroundings:
- Manages all jobs as they proceed through the bindery process.
- Monitors bindery machines for jobs designated for expedited processing and delivery.
- Tracks turn-around times by recording in and out dates into the job log.
- Monitors operators in the use of machines in order to ensure associated safety policies and procedures are enforced.
Repairing and Maintaining Mechanical Equipment:
- Repairs problems identified by bindery machine operators regarding mechanical performance.
- Determines severity of bindery machine issues and refers the problem to the production manager.
- Assists production manager with equipment purchases and contract renewals for maintenance and supplies.
- Recommends changes or improvement in equipment.
Resolving Conflicts and Negotiating with Others
- Investigates complaints from customers concerning finished products quality.
- Records job status for each bindery machine in order to answer questions during regularly scheduled production meetings.
- Completes change order to document poor quality.
Scheduling Work and Activities:
- Schedules the work flow through the unit to assure promptness and costs control.
- Makes assignments and gives instructions to subordinates pertaining to a job.
- Assesses job volume levels to determine the need for temporary assistance.
Interacting with Computers:
- Utilizes workflow software to schedule and track jobs throughout the production process to ensure on-time delivery.
- Enters data into Excel spreadsheets to compile information to generate reports.
- Uses print management software to manage and store production information.
Establishing and Maintaining Interpersonal Relationships:
- Maintains professional working relationships with peers, subordinates, and upper management to ensure excellent customer service.
Organizing, Planning, and Prioritizing Work:
- Utilizes personnel and equipment to ensure efficiency, including making sure employees who run out of work are promptly reassigned to assist in another area.
- Reviews ‘Ship by Date’ reports to determine the sequence in which bindery jobs will be processed so that delivery deadlines are met.
- Notifies supervisor when heavy workloads necessitate assistance from employees in other sections.
Performing General Physical Activities:
- Lifts up to 50 pound boxes of paper to load bindery machines.
- Walks varying distances all day in order to monitor the production floor.
- Stands for long periods of time in order to operate bindery machines.
Communicating with Supervisors, Peers, or Subordinates:
- Communicates priority changes to respective press operators, customer service representatives, bindery employees, the press supervisor.
- Communicates production report data at regularly scheduled production meetings.
Communicating with Persons Outside Organization:
- Communicates with vendors in reference to bindery machine maintenance and supply issues.
Judging the Qualities of Things, Services, or People:
- Spot checks the work done by bindery workers to identify poor quality work and emphasize excellence.
- Conducts quality checks by completing the quality checklist indicating correctness of color, ink density, paper size & color, finish, and registration.
Updating and Using Relevant Knowledge:
- Researches most up-to-date information on types of equipment and maintenance requirements and makes recommendations to the production manager.
- Attends webinars, meetings, conferences, etc. to keep abreast of new methods and processes for better quality or more efficiency within the bindery unit.
Competencies (KSA’s): Competencies:
- Drive for Results
- Functional/Technical Competency
- Ethics and Values
- Customer Focus
- Directing Others
- Time Management
- Fairness to Direct Reports
- Confronting Direct Reports
- Knowledge of printing/bindery equipment and tools.
- Knowledge customer service principles.
- Management of Personnel Resources
- Time Management
- Quality Control Analysis
- Operation Monitoring
- Reading Comprehension
- Operation and Control
- Equipment Maintenance
- Equipment Selection
- Number Facility
- Finger Dexterity
- Oral Comprehension
- Oral Expression
- Control Precision
- Problem Sensitivity
Tools and Equipment Used:
- MBO folding machine
- Challenge paper cutter
- Horizon perfect binder
- Duplo collator
- Plastic coil punch & binder
- GBC punch & binder
- Accufast label/tabber
- Packall shrink wrap machine
- Interlake staple machines
- Various types of hand work
- Personal Computer
- Fax Machine