|Class Title:||CIVIL ENGINEERING MANAGER 1|
|Bargaining Unit:||Use for all Job Titles|
- Possession of a current certificate of registration in active status as a professional engineer with the State of Tennessee in either the civil engineering or structural engineering disciplines must be maintained during employment in the Civil Engineering Manager 1 classification. Additionally, employees assigned as a Regional Survey Manager, in the Tennessee Department of Transportation, must possess and maintain a current certificate of registration in active status as a professional land surveyor with the State of Tennessee.
Work Activities: Drafting, Laying Out, and Specifying Technical Devices, Parts, and Equipment:
- Manages the development of transportation related documents including but not limited to specifications, standard drawings, roadway plans, mitigation plans, structure design, circular letters, and standard operating procedures for internal and external business partners.
- Designs and graphically depicts the slab, abutments, beams, footings, and columns of a bridge in order to meet necessary structural requirements.
- Designs appropriate hydraulic systems that protect the environment.
- Designs all components according to department specifications, local, state and federal standards.
- Draws preliminary bridge plan in accordance with roadway plans and other engineering guidelines.
- Designs concept plans for safety and operational improvement options.
Coordinating the Work and Activities of Others:
- Coordinates with regional personnel concerning the statewide standardization of specifications, policies, and procedures.
Identifying Objects, Actions, and Events:
- Identifies errors, omissions, and potential conflicts on applications, contract documents, reports, and/or plans.
- Identifies compliance with federal and state laws, rules, regulations, policies and guidelines to ensure that department policies and procedures meet the most current standards.
- Identifies work tasks that deviate from established standard operating procedures to ensure that best practices are applied consistently.
- Reads plans, contracts, standard drawings, guidelines, and schematics to identify quantities, materials, location, placement, features, specifications, and details to guide assigned work.
- Identifies work priorities to ensure the most important work is completed first based on work experience, supervisor guidance, and department, state, and federal laws, rules, regulations, and guidelines.
- Identifies new and innovative products, equipment, procedures, and processes to improve department operations.
Evaluating Information to Determine Compliance with Standards:
- Evaluates documents including but not limited to final drawings, operation procedures, plans, materials, test results, labor, environmental reports and estimates submitted by staff, internal and/or external business partners for accuracy and to determine compliance with department, state, and federal laws, rules, regulations, guidelines, processes, and procedures.
- Verifies contractor’s shop drawings for prefabricated components and contractor-designed bridges to ensure accuracy and to determine compliance with department, state, and federal laws, rules, regulations, guidelines, processes, and procedures.
- Evaluates the need for repairs to structures to recommend repairs to meet safety standards.
- Reviews work activities, products, and/or information completed or provided by internal and/or external business partners to ensure accuracy and compliance with standards.
- Evaluates proposed or new environmental, safety, and/or other related transportation regulations to determine department compliance.
- Evaluates current business practices for effectiveness and provide recommendations for modifications, additions, or improvement of specifications.
- Evaluates equipment, technology, and/or materials used to ensure compliance with standards.
- Evaluates contractor and consultant information for pre-qualification.
Analyzing Data or Information:
- Analyzes relevant information to determine the appropriate engineering and/or environmental approach to resolve an issue, problem or task.
- Analyzes data, processes, policies, and procedures to document and/or develop recommendations for changes in operations and/or standards which affect the economy, efficiency and quality of department and division operations and services.
- Analyzes test results and/or reports against roadway information to identify trends and provide recommendations for asset management and/or improvement.
- Analyzes transportation related research by reviewing academic studies to implement department and division policies and procedures.
Interpreting the Meaning of Information for Others:
- Interprets a variety of engineering and environmental rules, regulations, policies, procedures, and documentation for internal and external business partners to facilitate understanding, enhance communications, and ensure compliance.
- Explains project specific procedures and regulations to staff, the general public, persons in other departments or divisions, or outside organizations and representatives as required.
Resolving Conflicts and Negotiating with Others:
- Resolves conflicts between internal business partners, external business partners, regulators and/or employees according to department, state, and federal laws, rules, regulations, guidelines, processes, and procedures.
- Resolves interpersonal conflicts between subordinates to ensure a respectful and productive work environment.
- Negotiates with internal and external business partners to develop a consistent deployment of policy, procedure, processes, and specifications.
- Negotiates consultant contracts, work orders, and/or estimates.
- Maintains a respectful and productive work environment to minimize disputes and facilitate performance.
Guiding, Directing, and Motivating Subordinates:
- Manages department programs to ensure compliance with department, state, and federal laws, rules, regulations, guidelines, processes, and procedures.
- Supervises the production of plans development, reports, applications, and contracts by review of staff submittals to provide approval or feedback as required.
- Supervises others in the implementation of department goals, objectives, and assigned tasks.
- Provides feedback during the performance evaluation cycle to address subordinate performance.
Provide Consultation and Advice to Others:
- Provides technical guidance to external or internal business partners to resolve problems with environmental, geotechnical and/or engineering concerns.
- Answers technical questions for subordinates, peers, consultants or contractors to clarify project information, engineering solutions, department, state, and federal laws, rules, regulations, guidelines, processes, and procedures.
- Notifies supervisory personnel of possible violations of department, state, and federal laws, rules, regulations, guidelines, policies, and procedures.
Monitoring and Controlling Resources:
- Monitors resources and/or costs to meet budgetary constraints.
- Monitors consultant contracts to ensure work orders and payments are within contract limits.
Making Decisions and Solving Problems:
- Makes complex decisions related to the management of division and program operations, activities, and performance.
- Evaluates complex environmental, geotechnical, structural and other issues during project development and/or the construction phase to determine the most efficient solution.
- Determines the bridge location and length, clearances, reinforcing steel configuration, strength, size, and material of structural members, and other bridge parameters.
- Develops division policies and procedures in compliance with department, state, and federal laws, rules, and regulations to enhance consistency.
- Seals and/or approves standard civil engineering plans, drawings, reports and/or specifications.
- Analyzes available routes and approves optimal route for super load permit movements.
- Selects the most qualified consultant from the continuing contract list to perform services.
- Recommends the most qualified consultant to perform services.
- Analyzes and approve consultant proposals and/or manday estimates.
- Approves expense reports, time and attendance, training, and other related requests submitted by assigned subordinates to ensure compliance with department, state, and federal laws, rules, regulations, guidelines, processes, and procedures.
- Utilizes maps, computer software, plans and other documents to collect project information.
- Researches plans, policies, specifications, procedures, guidelines, rules, regulations, and laws related to transportation using physical and electronic sources to assist with conflict resolution, problem solving, training development and decision making.
- Collects information from staff regarding status updates, project schedules, and/or inspections to effectively make decisions, communicate to upper management, and/or prioritize work.
- Contacts the general public, subordinates, persons in other departments or divisions, representatives, and outside organizations, including producers and suppliers, for the purpose of furnishing or obtaining information.
- Participates in and/or supervises research, reviews, and studies to collect data for evaluation and decision making purposes.
- Attends management meetings and conferences/conference calls to gather information on federal, state, and local laws, policies, procedures, process updates, best practices, technologies and related matters.
Monitor Processes, Materials, or Surroundings:
- Monitors outputs of staff to ensure quality of work and that deadlines are met.
- Monitors the costs and expenditures related to contracts, programs and processes to ensure compliance with department budgetary constraints, rules and regulations.
- Monitors compliance and continuity between teams, regions, and/or squads.
- Monitors workflow and resources to effectively and efficiently assess status of department and division programs and processes.
- Monitors work environment to identify safety hazards.
- Monitors subordinate performance, attendance, leave, time worked, schedules, travel and other information and ensure performance documents are completed timely and accurately.
Estimating the Quantifiable Characteristics of Products, Events, or Information:
- Determines time, costs, resources, or materials necessary for projects, contracts, programs and other department activities.
- Estimates sizes, distances, and/or quantities of materials, products, and/or equipment necessary for department and division operations.
- Calculates preliminary cost estimates of structures.
Judging the Qualities of Things, Services, or People:
- Assesses subordinate’s quality of work and informs, advises, and guides performance management and development.
- Assesses subordinate’s performance and needs of the department to make decisions and recommend promotion, demotion, transfer, and retention.
- Assesses the quality of studies, proposals, analyses, and administrative actions to guide the decision making process.
- Assesses technological and/or equipment advances used to enhance performance, efficiency, safety, and quality.
- Assesses survey results for roadway, runway, mitigation, environmental features and/or structural elements to ensure the accuracy of the information.
- Completes and/or reviews consultant and contractor performance evaluations.
- Prepares a variety of detailed and/or complex reports to inform or recommend action in department and division operations.
- Models new and existing bridge structures to calculate design requirements and/or the allowable load capacity.
- Compiles data and performs necessary calculations to issue plans, contract addendums, and/or plans revisions.
- Calculates and/or assesses environmental impacts for permit type and mitigation to determine project characteristics.
- Prepares, audits, and maintains records, documents, and/or correspondence as required by department, state, and federal laws, rules, regulations, guidelines, processes, and procedures.
- Maintains and manages accurate and complete information to ensure costs and resources associated with work performed are allocated appropriately.
- Processes contractor and consultant information for pre-qualification, evaluation, scoring, and selection.
- Compiles and/or reviews information necessary to create reports, documentation, and presentations for accuracy and completeness.
- Performs calculations related to time, labor, and costs to verify accuracy of reported work activities.
- Compiles, calculates, and/or reviews evaluation scores to achieve overall performance of consultant firms.
- Implements creative engineering solutions to unique and/or complex problems.
- Develops process improvement suggestions to streamline workflow and improve process cycle times and accuracy.
- Leads and/or participates in brainstorming sessions and makes recommendations to improve technical specifications, department and division practices and processes.
- Develops spreadsheets, presentations, forms, letters, memos, logs, and other systems as required to facilitate efficient and effective operation of the program.
Developing Objectives and Strategies:
- Assists in developing and implementing strategies and objectives for program areas to enhance performance and improve organizational efficiency.
- Assists in incorporating department objectives and goals into assigned programs.
- Develops job plans for subordinates to communicate responsibilities and expected outcomes of performance in their role.
Scheduling Work and Activities:
- Establishes project completion dates and milestones.
- Schedules, coordinates, and/or establishes deadlines for staff, contractors, and consultants to ensure timely submission of required information.
- Prepares and/or maintains database and/or other tools to enhance project delivery schedule.
- Schedules, coordinates and/or leads meetings with internal and external customers to ensure information is communicated.
Organizing, Planning, and Prioritizing Work:
- Incorporates last minute and unscheduled tasks into current workload to ensure timely and accurate completion of work.
- Organizes and/or prioritizes personal workload, the workloads of subordinates, and/or resources to ensure timely and accurate completion of work.
- Delegates tasks to subordinates based on the competencies they possess to ensure work is completed efficiently, accurately, and timely.
Interacting With Computers:
- Provides oversight of internal computer systems to ensure compliance with specifications, policies, and standard operating procedures.
- Uses design and analysis software to complete engineering related tasks.
- Uses office productivity software including but not limited to word processing programs, spreadsheet and database programs, presentation software, web-based email programs, instant-messaging programs, and search engines.
- Uses appropriate state and federal databases and/or software as required to manage information.
- Documents and stores appropriate information in electronic databases and/or physical form as required ensuring accurate information is recorded.
- Documents the performance of subordinates to ensure accurate and unbiased performance evaluations.
- Documents information provided during meetings and training when serving as the sole agency representative to ensure accurate information is disseminated to others.
Communicating with Persons Outside Organization:
- Testifies in hearings on behalf of the state related to the results of program and employee related incidents as required.
- Drafts and/or reviews correspondence in response to public notices and proposed regulations.
- Contacts vendors, consultants, contractors, and other outside agencies to obtain/provide required information, correct errors, and/or for clarification purposes in accordance with department and division policies and procedures.
- Drafts and/or reviews correspondence in response to public complaints or inquiries.
- Presents technical information to small and large groups to disseminate information.
- Communicates requests for resources and services to external business partners through verbal and written communications to meet program objectives.
- Communicates with external business partners to facilitate outside events and programs in which the state/agency participates.
- Conducts and/or attends meetings with external business partners to gather project information and status updates and to disseminate information.
- Participates in peer exchange meetings with other State DOTs.
Training and Teaching Others:
- Creates and conducts agency specific and specialized training for agency employees and external business partners to comply with department, state, and federal laws, rules, regulations, guidelines, processes, and procedures, facilitating change, and improving initiatives.
- Trains and mentors subordinates, peers and external business partners in the basic workflow and processes related to their tasks.
- Oversees training schedule and needs to improve skills, productivity, safety, and efficiency for subordinates.
Coaching and Developing Others:
- Coaches direct reports and subordinate staff by providing feedback and information on workflow and chain of command, task prioritization, proper documentation, use of systems and available functionality, and how to most effectively and efficiently perform their assigned tasks.
- Discusses performance with subordinates to identify and correct deficiencies and to reinforce strengths.
- Mentors direct reports and subordinate staff by providing feedback and information on organizational culture, policies and procedures.
Communicating with Supervisors, Peers, or Subordinates:
- Presents technical information to small and large groups to disseminate information.
- Maintains an open dialogue with internal business partners to ensure effective and efficient communications.
- Communicates work related information and expectations to peers and assigned subordinates to facilitate teamwork, assign tasks, and coordinate effort.
- Conducts periodic performance development meetings with subordinates to communicate and develop job plans and provide performance feedback and developmental guidance.
- Provides updates to upper management and other internal business partners on the status of projects and other assigned work.
- Communicates requests for resources and services to internal business partners through verbal and written communications to meet program objectives.
- Leads and/or participates in staff meetings as required to provide and gather status updates for assigned workload.
Establishing and Maintaining Interpersonal Relationships:
- Networks with internal and external business partners to develop a productive working relationship.
- Maintains professional working relationships with peers, subordinates, and upper management to ensure smooth and effective team operations.
- Acts as a liaison with internal and external business partners and other organizational representatives to ensure accurate and timely processing of information and deliverables.
Developing and Building Teams:
- Models effective performance for co-workers and subordinates to provide a role model, encourage success in others, and enhance trust.
- Identifies motivational factors relevant to subordinates to enhance commitment and performance.
- Identifies developmental opportunities appropriate for subordinates to improve team development.
- Encourages subordinates to pursue career development opportunities as a means of improving team performance.
Performing Administrative Activities:
- Prepares, reviews, and/or approves payment of contractors and/or consultants based on work completed.
- Approves subordinate time, leave requests, expense requests, and purchases to ensure proper payment.
- Responds to emails, phone calls, and other correspondence as required.
- Maintains program files and databases to ensure proper record keeping.
- Prepares and mails correspondence to internal and external business partners.
- Enters personal time and leave/overtime requests into the appropriate databases as required.
Staffing Organizational Units:
- Conducts and/or participates in job interviews to select most qualified candidate.
- Identifies advancement opportunities for subordinates within assigned area.
Updating and Using Relevant Knowledge:
- Attends agency specific training as required to ensure compliance with department, state, and federal laws and guidelines.
- Participates in training and conferences as required to ensure continual learning, current knowledge of the field, and maintain required level of certification, including Professional Engineering License.
- Seeks out work related developmental opportunities for self and assigned subordinates to improve performance and team efficiency.
- Participates in national, regional, and local conferences as needed to gather and share knowledge between peers to improve department and division practices and processes.
Competencies (KSA’s): Competencies:
- Decision Quality
- Problem Solving
- Directing Others
- Process Management
- Conflict Management
- Drive for Results
- Comfort around Higher Management
- Written Communication
- Integrity and Trust
- Advance knowledge of streams, wetlands and species
- Advance knowledge of constructing and maintaining transportation infrastructure and facilities
- Advance knowledge of designing transportation infrastructure and facilities
- Advance knowledge of engineering and technology
- Advance knowledge of contract administration
- Advance knowledge of relevant codes, regulations, and laws
- Advance knowledge of safety laws, rules, regulations and policies, and best practices
- Advance knowledge of mathematical formulas used in algebra, geometry, calculus, statistics, and graphing
- Advance knowledge of geological conditions, features, and descriptions
- Advance knowledge of mechanics of materials, statics, dynamics, hydraulics, and other physical principles
- Advance knowledge of production and processing of construction materials
- Advance knowledge of transportation systems
- Advance knowledge of administration and management principals
- Advanced knowledge of office software, record keeping, and form development
- Advance knowledge of presentation methods and classroom instruction
- Critical Thinking
- Intermediate application of formulas used in algebra, geometry, calculus, statistics, and graphing
- Effective oral communication to individuals and groups
- Effective written communication through letters, reports, memos, policies, and technical documents
- Reading comprehension of technical reports, laws, rules, policies and procedures
- Advanced application of scientific and engineering principles
- Coordination of processes and people
- Instructing individuals and/or groups on technical processes and procedures
- Advanced skill of negotiation
- Skill of complex problem solving
- Operation and control of transportation related computer systems
- Skill in the application and use of office, databases, drafting, modeling, and analyzing software
- Quality control analysis of systems and/or processes
- Judgment and decision making
- Management of material resources
- Time Management
- Active Learning
- Active Listening
- Management of financial resources
- Management of personnel resources
- Monitoring performance of internal and external staff
- Deductive Reasoning
- Inductive Reasoning
- Mathematical Reasoning
- Oral Comprehension
- Oral Expression
- Problem Sensitivity
- Selective Attention
- Spatial Orientation
- Time Sharing
- Written Comprehension
- Written Expression
- Speech Clarity
- Speech Recognition
Tools and Equipment Used:
- Personal Computer
- Fax Machine
- Material Sampling and Testing Equipment
- Navigational GPS
- Data Recording Equipment