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CIVIL MONETARY PEN FD ASST DIR

Class Title: CIVIL MONETARY PEN FD ASST DIR
Bargaining Unit: Use for all Job Titles
Class Code: 072256

Education and Experience: Graduation from an accredited college or university with a Bachelor’s degree in public health or other comparable discipline and experience equivalent to five years of full-time increasingly responsible professional public health work or other related field.

Substitution of Education for Experience: Additional graduate coursework in public health or other related field may be substituted for the required non-specialized experience on a year-for year basis.

Substitution of Experience for Education: Qualifying full-time experience in public health, other related field or long term care may be substituted for the required education on a year-for-year basis, to a maximum of four years.

Other Requirements:

Necessary Special Qualifications: None.

Examination Method: Education and Experience, 100%, for Preferred Service positions.

Job Overview: Summary: Under general supervision, is responsible for grants analytic work of considerable difficulty and performs work of average difficulty; and performs related work as required.

Distinguishing Features: This is the working level in the Civil Monetary Penalties (CMP) fund sub-series. An employee in this class is responsible for supporting management with the program, as well as, adhering to and monitoring of policies and procedures, monitoring quality assurance and CMP contract compliance.  Regular analysis of data and direct communication with grantees; facilitating stakeholder feedback and communication efforts across the state.  This class differs from that of the Director of Civil Monetary Penalties Fund in that an incumbent of the latter performs work at an advanced working level and does supervise.

Work Activities: .

Communicating with Persons Outside Organization:

  1. Fosters, develops and manages new influential partnerships to ensure development of innovative, evidence-based nursing home Civil Monetary Penalties (CMP) proposals projects.
  2. Provides guidance and technical assistance to consumers, providers and the public on how to initiate nursing home culture change within state regulations.
  3. Actively plans and facilitates major nursing home culture change events around the state.
  4. Provides regulatory updates which support nursing home culture change.
  5. Presents educational programs on care practices and nursing home culture change initiatives.
  6. Participates at local, regional and national quality improvement committees/coalitions to promote nursing home culture change and the quality of care of nursing home residents.

Monitor Processes, Materials, or Surroundings:

  1. Monitors grantees through onsite visits at a minimum of semi-annually to ensure implementation of contract scope of services.
  2. Assists in developing or writing policies pertaining to grants.
  3. Monitors grant process documentation submitted by the grantees to ensure compliance with federal and state guidelines.
  4. Develops, maintains, and/or updates complex grant spreadsheets/databases.

Thinking Creatively:

  1. Develops requests for grant proposals to improve quality of life or care for nursing home residents for director review.
  2. Develops and manages webpage to support and promote nursing home CMP funding opportunities.
  3. Develops and publishes a quarterly electronic newsletter for stakeholders.
  4. Disseminates requests to various potential grantees making them aware of the possibility of funding.

Processing Information:

  1. Compiles information/reports on grants and grant programs for various stakeholders.
  2. Assists with preparation and submission of nursing home CMP grant reports as required.
  3. Compiles, categorizes, calculates, tabulates, or verifies information or data.

Scheduling Work and Activities:

  1. Monitors implementation of approved application which may include on-site facility visits.
  2. Coordinates requests for application process.
  3. Enters data using keyboard to update applicant database.

Updating and Using Relevant Knowledge:

  1. Maintains expertise in evidence-based practices related to nursing home CMP funded projects.
  2. Disseminates information on nursing home CMP projects in other states to stakeholders.
  3. Researches nursing home CMP projects in other states for possible replication.

Analyzing Data or Information:

  1. Completes and submits final evaluations of nursing home CMP funded projects to guide the development and strengthening of future proposals.
  2. Analyzes data from grantees on a regular basis.

Evaluating Information to Determine Compliance with Standards:

  1. Assists in the review, analysis and/or rating of grant proposals to ensure compliance with guidelines and standards.
  2. Assists in review of documentation for grants to and/or from the state and other entities, to ensure compliance with grant conditions, federal/state regulations, and standards.

Developing Objectives and Strategies:

  1. Participates in development of grant objectives and strategies to achieve them.
  2. Facilitates stakeholder meetings to obtain feedback for program planning and development.

Establishing and Maintaining Interpersonal Relationships:

  1. Works with other agencies and entities to assure that operational and programmatic activities receive early concurrence and input from regional and statewide authorities.
  2. Ensures professional relationships with stakeholders.

Communicating with Supervisors, Peers, or Subordinates:

  1. Communicates regularly with co-workers, and/or supervisors to ensure consistent program operation.
  2. Provides effective communication to supervisor by telephone, email, verbally, etc.

 

Competencies (KSA’s): Competencies:

  1. Decision Quality
  2. Problem Solving
  3. Organizing
  4. Process Management
  5. Standing Alone
  6. Perseverance
  7. Presentation Skills
  8. Written Communications
  9. Approachability
  10. Customer Focus

Knowledge:

  1. Communications and Media
  2. Customer and Personal Service
  3. Education and Training
  4. Mathematics

Skills:

  1. Active Learning
  2. Active Listening
  3. Critical Thinking
  4. Learning Strategies
  5. Monitoring
  6. Reading Comprehension
  7. Speaking
  8. Writing
  9. Instructing
  10. Systems Evaluation

Abilities:

  1. Fluency of Ideas
  2. Oral Comprehension
  3. Oral Expression
  4. Written Comprehension
  5. Written Expression

Tools and Equipment Used:

 

  1. Computer
  2. Projector
  3. Telephone
  4. Fax Machine
  5. Copy Machine
  6. Printer
  7. Scanner
  8. Other Office Equipment as needed

 

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