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C&Y REGIONAL PROGRAM ADMIN

Class Title: C&Y REGIONAL PROGRAM ADMIN
Bargaining Unit: Use for all Job Titles
Class Code: 079121
Education and Experience: Graduation from an accredited college or university with a bachelor’s degree and experience equivalent to five years of professional experience in one or more of the following areas (1) social work, mental health, juvenile justice, marketing/community relations or educational program work (including managing, consulting or administering the services;) or (2) Grants administration; or resource cultivation/development, public health community education or government affairs; or (3) post-secondary instruction of sociology, social work, early childhood education, related social sciences or criminal justice.
 
Substitution of Education for Experience:  Additional graduate coursework in one or a combination of the following professional areas may substitute for the required experience on a year-for-year basis to a maximum of two years: (1) law, criminology or sociology; (2) public policy and program development; or (3) psychology, public health, community education, social work, or other fields which involve child and family studies.

Other Requirements:

Necessary Special Qualifications: Applicants for this class must:
  1. Be willing to travel locally, regionally and statewide to meet specific job requirements.

Job Overview:

Summary: Under general supervision, is responsible for community development and organizing; event organization, planning and implementation; government affairs; professional field monitoring, grants management and administration; and coordination, research and planning of children’s programs or juvenile justice programs of considerable difficulty and performs related work as required. Provides support to a regional council, supervises C&Y Program Coordinators (regional coordinators) within a grand division of the state.
Distinguishing Features:  An employee in this class is responsible for advocacy for children and families, including the evaluation of policy issues affecting children and youth in Tennessee.  An employee in this class may be assigned responsibilities in grants administration, juvenile justice, community organizing, or government affairs. Employees will be required to travel locally, regionally and statewide to meet their specific job requirements. This class differs from the C&Y Program Coordinator in that an employee in this class has responsibility for grand regional oversight and supervisory work of C&Y Program Coordinators.

Work Activities:

Developing and Building Teams:
  1. Recruits members, staffs and maintains a Regional Council on Children and Youth, comprised of child advocates to provide for the mutual exchange of information and networking among service providers, advocates and elected officials.
  2. Educates, or creates learning opportunities to educate, council members, officials, and others involved in services for children and youth, and the general public concerning the needs and problems of children and youth in the region and the state.
  3. Coordinates grand division, regional and local efforts between public and private service providers to enhance services for children and youth.
  4. Advocates for legislation, policies and programs at the local, regional, grand division and state level to promote and protect the health, well-being and development of children and youth.
  5. Collects, compiles and distributes data.
  6. Makes recommendations on the needs of and problems of children and youth.
  7. Supervises C&Y Program Coordinators, including completing all time and attendance and performance management functions and related tasks in Edison.
  8. Coaches staff in goal setting, employee development and performance.
  9. Monitors trends, best practices and opportunities for grand division wide collaboration and collective impact to improve the quality of life for children and families.
Provide Consultation and Advice to Others:
  1. Engages in capacity building activities by providing consultative services to public and private providers, child and family advocates, elected officials and/or the general public. These may include, but are not limited to, technical assistance, community building, information and access, case management support and crisis assistance. 
Evaluating Information to Determine Compliance with Standards:
  1. Monitors juvenile and adult detention facilities in compliance with the Office of Juvenile Justice and Delinquency Prevention guidelines and submit required reports to ensure compliance.
  2. Monitors grantees to ensure compliance with the Central Procurement Office’s CPO Policy #2013-007, Grant & Sub-recipient Monitoring.
Communicating with Persons Outside the Organization:
  1. Publicizes and shares the Commission’s position on legislation and issues affecting children, youth and families.
  2. Communicates with local print and broadcast media about issues affecting children, youth and families.
  3. Participates as a speaker or facilitator of special events.
Analyzing Data or Information:
  1. Interprets data relevant to children, youth and families and is able to summarize data for members of the media, elected officials and/or child advocates.
Establishing and Maintaining Interpersonal Relationships:
  1. Supports, encourages and helps strengthen child and family focused networks and organizations by identifying, engaging and participating in activities that cultivate linkages, which will improve the status of children, youth and families.
  2. Serves on advisory boards, task forces or other groups, which will or have the potential to improve outcomes for children, youth and families.

Competencies (KSA’s):

Competencies:
  1. Dealing with Ambiguity
  2. Decision Quality
  3. Innovation Management
  4. Intellectual Horsepower
  5. Problem Solving
  6. Strategic Agility
  7. Delegation
  8. Developing Direct Reports and Others
  9. Organizational Agility
  10. Political Savvy
  11. Presentation Skills
  12. Written Communications
  13. Compassion
  14. Building Effective Teams
  15. Managing Vision and Purpose 
Knowledge:
  1. Administration and Management
  2. Clerical
  3. Communications and Media
  4. Customer and Personal Service
  5. Law and Government
  6. Personnel and Human Resources
  7. Psychology
  8. Public Safety and Security
  9. Sociology and Anthropology
  10. Therapy and Counseling
Skills:
  1. Critical Thinking
  2. Learning Strategies
  3. Monitoring
  4. Reading Comprehension
  5. Speaking
  6. Writing
  7. Coordination
  8. Persuasion
  9. Social Perceptiveness
  10. Complex Problem Solving
  11. Judgment and Decision Making
  12. Systems Analysis
  13. Time Management and Management of Personnel Resources
Abilities:
  1. Fluency of Ideas
  2. Oral Comprehension
  3. Oral Expression
  4. Originality
  5. Time Sharing
  6. Written Comprehension
  7. Written Expression
  8. Speech Clarity and Speech Recognition

Tools and Equipment Used:

  1. Personal Computer including skill with Microsoft Office Suite
  2. Telephone
  3. Fax Machine
  4. Printer/Copier/Scanner

 

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