Code: 183017-53


Group: 11/22 CLAS

Purpose Statement
The job of a Secondary School Secretary was established for the purpose(s) of providing administrative support at a school site;
establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of
internal and external sources.

Essential Functions
• Communicates with a variety of individuals (phone calls, emails, in person) to provide general information and direction as
• Administers first aid and prescription medications to students as required due to the unavailability of a nurse for the
purpose of meeting immediate health care needs within established guidelines.
• Monitors the entry of students and visitors to ensure security and safety of student and school personnel.
• Coordinates a variety of projects, functions and/or program components (e.g. meetings, in-service events, kindergarten
registration, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a variety of manual and electronic documents, files, and records (e.g. emergency information, student
attendance, cum folders, teacher handbooks, etc.) for the purpose of providing up-to-date information and/or historical
reference in accordance with established administrative guidelines and legal requirements
• Prepares a variety of documents and materials (e.g. standardized/special reports, letters to parents, passes for students,
correspondence, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating
documentation in compliance with established guidelines.
• Processes documents and materials (e.g. report discrepancies, status changes, absence verifications, substitute requests,
student enrollments and withdrawals, etc.) for the purpose of disseminating information in compliance with established
administrative guidelines.
• Researches assigned topics (e.g. discrepancies of attendance information and/or documentation, current practices,
policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a
variety of administrative requirements.
• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a
secure office environment.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government
agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties
and/or providing direction.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information.
• Directs student workers for the purpose of providing guidance and meeting work requirements.

Other Functions
• Performs other related duties as assigned by the Superintendent for the purpose of ensuring the efficient and effective
functioning of the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
Specific skill-based competencies required to satisfactorily perform the functions of the job include: effective communication;
operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, read a variety of manuals, write documents following prescribed formats,
and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledgebased competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; office
equipment/software; and English grammar, punctuation, and spelling.

ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use basic, job-related equipment.
Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes;
and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar
types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem
solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability-based
competencies required to satisfactorily perform the functions of the job include: flexibility; establishing and maintaining effective
working relationships; meeting deadlines and schedules; working with frequent interruptions; and maintaining confidentiality.

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding,
and/or coordinating others; and monitoring budget expenditures.

Working Environment
The usual and customary methods of performing the job’s functions required the following physical demands: some lifting,
carrying, pushing, and/or pulling; and some fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25%
EXPERIENCE: Job related experience is preferred.
EDUCATION: High School diploma or equivalent.

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